Privacy Policy

Effective date: April 1, 2026

GemlyBit GmbH ("GemlyBit", "we", "us", or "our") operates the website gemlybit.com. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or use our services.

1. Data Controller

The data controller responsible for processing your personal data is:

GemlyBit GmbH
Kemperpl. 1
10785 Berlin, Germany
Email: help@gemlybit.com
Phone: +49 152 146 339 85

2. What Data We Collect

2.1 Contact Form Data

When you submit our contact form, we collect:

• Your name
• Email address
• Company name (if provided)
• Your message content

This data is collected based on your consent (Art. 6(1)(a) GDPR) and for the purpose of responding to your inquiry (Art. 6(1)(b) GDPR).

2.2 Automatically Collected Data

When you visit our website, our server automatically collects certain technical information, including:

• IP address
• Browser type and version
• Operating system
• Referring URL
• Pages visited and time spent
• Date and time of access

This data is processed based on our legitimate interest in maintaining the security and functionality of our website (Art. 6(1)(f) GDPR).

3. How We Use Your Data

We use the personal data we collect for the following purposes:

• Responding to your inquiries and providing requested information about our services
• Maintaining and improving our website
• Ensuring the technical security of our website
• Complying with legal obligations

4. Cookies

Our website uses functional cookies that are necessary for the proper operation of the site. These include cookies that remember your language preference and other settings needed for basic functionality.

We do not currently use tracking cookies, advertising cookies, or similar technologies for marketing or profiling purposes. If this changes in the future, we will update this policy and obtain your consent where required.

5. Third-Party Services

5.1 Google Fonts

Our website uses fonts provided by Google LLC ("Google Fonts"). When you load a page, your browser downloads the required fonts from Google's servers. This means Google receives your IP address and information about which page you visited. For more details, see Google's Privacy Policy. The use of Google Fonts is based on our legitimate interest in a consistent visual presentation of our website (Art. 6(1)(f) GDPR).

5.2 YouTube Embeds

We may embed videos from YouTube (operated by Google LLC) on our website. When you visit a page containing a YouTube embed, a connection to YouTube's servers is established, and YouTube may set cookies on your device. If you are logged into your YouTube or Google account, YouTube may associate your browsing behavior with your profile. For more information, refer to Google's Privacy Policy.

6. Data Sharing

We do not sell, trade, or rent your personal data to third parties. We may share data with:

• Service providers who assist us in operating our website and conducting our business, under appropriate data processing agreements
• Authorities, if required by law or to protect our legal rights

7. Data Retention

We retain contact form submissions for up to 12 months after your last communication with us, unless a longer retention period is required by law or necessary for the establishment, exercise, or defense of legal claims.

Server log data is retained for up to 90 days for security purposes and then automatically deleted.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

9. Your Rights Under GDPR

As a data subject, you have the following rights under the General Data Protection Regulation:

• Right of access - You can request confirmation of whether we process your personal data and obtain a copy of that data.
• Right to rectification - You can request correction of inaccurate personal data or completion of incomplete data.
• Right to erasure - You can request deletion of your personal data where there is no compelling reason for its continued processing.
• Right to restriction of processing - You can request that we restrict processing of your data in certain circumstances.
• Right to data portability - You can request to receive your personal data in a structured, commonly used, machine-readable format.
• Right to object - You can object to the processing of your personal data based on legitimate interests at any time.
• Right to withdraw consent - Where processing is based on consent, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before the withdrawal.

To exercise any of these rights, please contact us at help@gemlybit.com.

You also have the right to lodge a complaint with a supervisory authority. The competent authority for us is the Berlin Commissioner for Data Protection and Freedom of Information (Berliner Beauftragte fur Datenschutz und Informationsfreiheit).

10. International Data Transfers

Some of the third-party services we use (such as Google Fonts and YouTube) may transfer data to servers located outside the European Economic Area. Where such transfers occur, they are carried out in compliance with GDPR requirements, including the use of Standard Contractual Clauses or other appropriate safeguards.

11. Children's Privacy

Our website and services are not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us and we will take steps to delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make changes, we will update the effective date at the top of this page. We encourage you to review this policy periodically.

13. Contact

If you have questions about this Privacy Policy or our data practices, please contact us:

GemlyBit GmbH
Kemperpl. 1
10785 Berlin, Germany
Email: help@gemlybit.com
Phone: +49 152 146 339 85